If you are just starting your own business or need to implement a new pay stub template, it's helpful to have a guide to help you.
Use our free pay stub template as a stepping stone to creating your own pay stub or simply use our tips to start filling in employee information quickly and easily.
Make Use of Our Template Library
We have an extensive template library that includes legal, business and educational materials. Have a look and at our pay stub outline you can download below:
Important Information to Include
You may have your own specific list of aspects that you like to reflect on each pay stub and it may differ from person to person but for your convenience, we've listed some common ones below:
| Category | Description |
|---|---|
| Employee Information | Name, employee ID, and address (optional) |
| Employer Information | Company name, address, and contact information |
| Pay Period | Start and end dates of the pay period |
| Pay Date | Date on which the employee receives their payment |
| Gross Income | Total earnings before deductions (salary, hourly wage, or overtime pay) |
| Deductions | List of deductions, such as taxes (federal, state, and local), insurance, etc. |
| Net Income | Amount employee takes home after all deductions |
| Overtime Pay | If applicable, the extra pay for overtime hours worked |
| Bonuses | Any additional earnings, like a performance bonus or commission |
| Hours Worked | Total hours worked during the pay period (for hourly employees) |
| Leave or Time Off | Paid or unpaid leave taken, vacation, or sick days |
| Tax Information | Breakdown of taxes withheld (federal, state, Social Security, Medicare) |
| Retirement Contributions | Amount contributed to retirement plans like 401(k) or pension plans |
| Other Benefits | Contributions to health insurance, flexible spending accounts, etc. |
| Year-to-Date (YTD) | Cumulative total of earnings, deductions, and other key figures for the year |
| Employer Contributions | Employer's share of taxes, insurance, or retirement contributions |
There is not necessarily a wrong way to fill in a pay stub but it does help to have the right tools to do it. Follow this guideflow to do the annotation method or see an alternative way below:
Step 1: Download a PDF Filler (We recommend PDF Reader Pro's free trial)
Step 2: Open Your PDF
Click "Open File" from the left-hand side.
Step 3: Click "Edit PDF" on the Menu Bar
This will allow you to click in to highlighted text boxes and add information.
Step 4: Save Your PDF
You can now email or save your pay stub to your desktop or mobile.
We hope this guide has helped you feel more confident in your ability to run your business efficiently. We post weekly tutorials, so keep checking back in for more.
