We regularly put together lists of applications to bring you the latest on the best software to help you with workflow management, be it using AI or PDF editors.

Read on to find out more about the 12 best cloud document management programs that are leading the way in 2025.

Megon Venter

B2B SaaS Content Writer

Megon is a B2B SaaS Content Writer with 7 years of experience in content strategy and execution. Her expertise lies in the creation of document management tutorials and product comparisons.

Comparative Overview

Here is our team's quick comparison of the features offered by the cloud management applications.

Application	Best For	Collaboration Tools	Security Features
Google Workspace	Collaboration	Docs, Sheets, Slides, Meet	2FA, encryption
Microsoft 365	Enterprise solutions	Teams, Word, Excel, PowerPoint	Advanced security, compliance
Dropbox Business	Simple file syncing	Shared folders, file comments	Encryption, 2FA
Box	Large teams	Shared folders, collaboration tools	End-to-end encryption, access control
Zoho WorkDrive	Small to medium businesses	Team folders, real-time editing	Encryption, 2FA
Evernote Business	Notes + Docs	Notes, sharing	Encryption, sharing settings
M-Files	Workflow automation	Workflow management	Access controls, encryption
DocuSign	E-signatures + document management	Document routing	Secure e-signatures, encryption
PandaDoc	Sales teams & proposals	Document creation	Encryption, authentication
Citrix ShareFile	Secure file sharing + compliance	Secure sharing, real-time collaboration	Encryption, access controls
Sync.com	Privacy + security	End-to-end encryption	End-to-end encryption
Adobe Document Cloud	PDF management + e-signatures	PDF editing, e-signatures	Document signing, encryption

1. Dropbox Business

Best Features

File sharing across devices and platforms
Recover files and access previous versions for up to 180 days
Shared folders and file comment systems

Pricing

Essentials (for professionals)	Business (for smaller teams)	Business Plus (for large teams)
$16.58 / month	$12 / user / month	$18 / user / month

2. Google Workspace

Best Features

Collaboration with team members in real time
Sharing across different devices
Two-factor authentication for data safety

Pricing

Business Starter	Business Standard	Business Plus
$6.80 / user / month	$13.60 / user / month	$21.10 / user / month

3. Microsoft 365

Best Features

Acess to Word, PowerPoint, Excel and Outlook
Microsoft Teams integration for collaboration
Encryption and identity management

Pricing

Microsoft Family	Microsoft Personal
$12.99 / month	$9.99 / month

4. Zoho WorkDrive

Best Features

Team-based file sharing with role-based permissions
Document editing, spreadsheets, and presentations
Advanced Search & AI Features to find files

Pricing

Starter	Team	Business
$2.50 / user / month	$4.50 / user / month	$9 / user / month

5. Evernote Business

Best Features

Note-taking capabilities to organize content in various formats
Web Clipping & Content Capture to save valuable information
Collaboration with team members for real-time feedback

Pricing

Personal	Professional
$12.99 / month	$14.99 / month

6. M-Files

Best Features

Metadata to organize documents and retrieve files
Workflow automation for document approval and project management
Version control, audit trails, and access restrictions

Pricing

Dependent on project scope.

7. DocuSign

Best Features

Electronic signature solutions from any device.
Document routing for approval, signatures, and other actions
Integration easily with third-party applications

Pricing

Personal	Standard	Business Pro
$8 / month	$20 / month / user	$33 / month / user

8. PandaDoc

Best Features

Custom documents such as proposals, contracts, and quotes
Collect e-signatures and manage contracts in one platform
Tracking when and how recipients interact with documents

Pricing

Starter	Business	Enterprise
$19 / user / month	$49 / user / month	POA

9. Citrix ShareFile

Best Features

High-level encryption for secure file sharing across organizations
Real-time collaboration tools such as commenting, annotation, and version control
Automation of file requests, approvals, and document routing

Pricing

Advanced	Premium	Industry Advantage
$16 / user / month	$25 / user / month	$41.67 / user / month

10. Sync.com

Best Features

End-to-end encryption so authorized users can access files
Zero-Knowledge Policy with no access to your data
Password protection, expiration dates, and permissions for granular control

Pricing

Teams Standard	Teams Unlimited	Enterprise
$6 / user / month	$15 / user / month	POA

11. Adobe Document Cloud

Best Features

Tools for text, image, conversion and form editing.
Collection of e-signatures with Adobe Sign
Access to PDFs across devices with cloud storage

Pricing

Acrobat Standard for Teams	Acrobat Pro for Teams
$18.44 / month / license	$30 / month / license

12. Box

Best Features

Scalable storage and document collaboration features
Strong encryption, access control, and workflow automation
Tools for automating document approval processes

Pricing

Business – $13.50 / user / month

How to Integrate LynxPDF Editor

Integrating LynxPDF Editor with the cloud allows you to access, store, and manage your PDFs seamlessly across devices and locations. The following are supported (as listed above):

Google Drive	✅
DropBox	✅
OneDrive	✅
Box	✅

Access Anywhere: You can access your PDFs from any device, whether you're at home, at work, or on the go.
Real-time Sync: Any changes made to a document on one device automatically sync to all other devices.
Backup & Security: Cloud storage ensures that your PDFs are backed up and protected in case of device failure.

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