You may be curious why someone would want to convert their Excel sheet to a PDF document. Your curiosity is correct, but there are many reasons that a user would think to convert the existing Excel to PDF. 

This blog summarizes six solutions that can convert Excel to PDF. Preserve and share your data easily with these super-useful measures. Without any more delay, let’s learn how to convert Excel to PDF effortlessly!

 

Why Convert Excel to PDF

1. Ensure the safety

Many companies, research institutes, or individuals will convert it into PDFs before sending relevant data to prevent it from being tampered with by others for data security and protecting important information.

2. Ensure that the data format 

Converting to PDF is convenient. There will be no data format change or row misalignment when reading, which can improve work efficiency to a certain extent.

3. Convenient for printing

After converting to PDF, the page size can be adjusted, and most PDFs are exported to A4 paper size. After printing, they will look better and will not be skewed.

 

6 Solutions to Convert Excel to PDF 

These methods are very simple and can be used quickly and the conversion process has been listed below. Please follow the reference steps to complete them one by one.

 

Solution 1: Convert to PDF with Microsoft Excel

Microsoft Excel can provide a useful operation to convert Excel to PDF. In this solution, you don't need to install any other products. You can reach the goal of converting in Microsoft, which is installed on the laptop when it is produced.

1. Open a workbook on your laptop. Check the File tab and move your cursor, then click the Save As option.
2. Now, click on Browse, and you will find a dropdown window. On this dropdown window, select the PDF format.
3. Then click on the Options, and you will be directed to another small window showing you an option of Entire workbook. You can click on it. Next, click the OK button and then save it.

 

Solution 2: Convert to PDF as an E-mail Attachment

When you want to share your Excel data with others, you can use Email to convert it to PDF and use this method to ensure that others receive your data results while ensuring that the data is not modified for other purposes.

1. To publish Excel to PDF with the quick access toolbar, you must first add the publish as PDF common to the toolbar. In this way, you don't need to move to the File tab. Now, right-click on the toolbar and select More Commands... from the displayed menu.
2. At the top of the Excel options, there is Choose commands from, you should choose All commands, and there you add the Email as PDF Attachment command. Then press the OK button.
3. Then an icon will appear next to the toolbar. Press this button, and it will help you include the Email as a PDF Attachment.

 

Solution 3: Drag to Convert—Use PDF Reader Pro(Free to Download)  

PDF Reader Pro can convert any editable Excel document into PDF in seconds. You don't have to worry about data omission and wrong formatting. When converted to PDF, the data will be retained with layout and format. What's more, it also can provide offline operation. If you are looking for software that can quickly achieve the conversion of Exel, PDF Pro Reader is a good choice for you with no doubt.

1. Launch PDF Reader Pro -> Drag an Excel to the homepage and the file will be opened in PDF Reader Pro;
2. Click File on the toolbar -> choose Save as -> select a folder and hit Save, then the document will be converted to PDF successfully.

With this method, it will have very few steps and little time. It only takes about 2 minutes from import to conversion, and it is very easy to operate. PDF will not have data errors, column misalignment, and other phenomena.

 

 

Solution 4: Convert From Reading Page—Use PDF Reader Pro(Free to Download)

1. Tap File on the toolbar -> choose Create PDF -> New From File -> select an Excel and click Open;
2. Click File on the toolbar ->  Save as -> Select a folder and hit Save, then the document will be converted to PDF successfully.

 

Solution 5: Convert Excel to PDF Directly

1. Check the File tab and then go to the More... option and choose the Export option. Now, select the Create PDF/XPS Document as the type of file and then press ok on the Create PDF/XPS option.
2. You shall get a window Publish as PDF or XPS menu. Finally, you can select the location to publish & access some advanced PDF options.

 

Solution 6: Convert Excel to PDF With Quick Access Toolbar  

If you want to use this method, you must first understand what the quick access toolbar is. It is a large set of shortcuts for frequently used options, files, and instructions in Microsoft. It is very invisible. In the process of use, you can find it at the top left of the application.

1. To publish Excel to PDF with the quick access toolbar, you must first add the publish as PDF common to the toolbar. In this way, you don't need to move to the File tab. Now, right-click on the toolbar and select More Commands... from the displayed menu.
2. At the top of the Excel options, there is Choose commands from: you should choose All commands, and there you add the Publish as PDF or XPS command. Then press the OK button.
3. Then an icon will appear next to the toolbar, click on the Options, and you will be directed to another small window showing you an option of Entire workbook. You can click on it. Next, Click the OK button and then save it.

 

FAQs

Q: Why won't my document be saved as a PDF?

A: When facing issues when saving as a PDF, consider these solutions:

- In this case, it may be the Excel form to be converted, which is opened in other programs, checked, and closed.

- In general, prompting this error is the reason mentioned above. If you still can't solve it, you can convert Excel to Word first, and then convert Word to PDF.

You can start the task manager and close all unwanted programs to see if you can transfer.

Q: Why is converting to PDF not working?

A: When facing issues with converting to PDF, consider these solutions:

- Check the PDF file: If the file is damaged or created with atypical settings, try opening it in another program and use a different PDF converter tool for the conversion.

- Ensure document accessibility: Make sure the document is not checked out by another user or protected by a password. Obtain the necessary permissions or password to access the document.

- Simplify and optimize the file: Reduce complexity and size by removing unnecessary elements, compressing the file, or adjusting tight character spacing to improve OCR recognition and conversion success.

 

Conclusion

Under the influence of technology, we have now turned to the digital world. Everything is mostly done with the help of computer software. Naturally, everything becomes easier.

 

The six methods recommended by this blog can implement the conversion from Excel to PDF, you can choose anyone to help you in your daily work. Also, the use of PDF Reader Pro can also help you operate more efficiently and quickly in real-time! I believe that PDF Reader Pro will not disappoint you and look forward to your use and download!