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Gone are the days of carrying bulky paper planners; now, your scheduling, to-do lists, and reminders can be right at your fingertips.
Digital planners offer flexibility, customization, and integration with other apps to streamline your day-to-day activities.
Overview of Planner Apps
This table summarizes the key features and differences between Notion, Todoist, Google Calendar, PDF Reader Pro, and Trello, helping you decide which app best fits your digital planning needs.
| Feature | Notion | Todoist | Google Calendar | PDF Reader Pro | Trello |
|---|---|---|---|---|---|
|
Overview |
All-in-one productivity app |
Task management app |
Calendar and event manager |
PDF viewer and editor |
Visual project management |
|
Platform |
iOS, Android, macOS, Windows |
iOS, Android, macOS, Windows, Browser |
iOS, Android, Web |
iOS, Android, macOS, Windows |
iOS, Android, macOS, Windows, Web |
|
Task Management |
Yes (task databases, linked pages) |
Yes (tasks, subtasks, priority) |
No (primarily scheduling) |
No (focuses on PDFs) |
Yes (tasks, lists, cards) |
|
Document Handling |
Yes (integrates notes and documents) |
No |
No |
Yes (PDF editing and organization) |
No |
|
Collaboration |
Yes (shared pages and databases) |
Yes (shared projects) |
Yes (shared calendars, events) |
No (primarily personal use) |
Yes (shared boards, real-time collaboration) |
|
Best For |
Customizable all-in-one solution |
Simple and effective task manager |
Easy-to-use scheduling within Google ecosystem |
Managing and annotating PDFs |
1. Notion
Notion is a versatile productivity app that doubles as a digital planner. It combines note-taking, task management, and project planning in one user-friendly platform.
Key Features:
- Customizable Templates: Choose from a variety of templates or create your own to fit your planning needs.
- Database Integration: Organize your tasks, projects, and notes using databases and linked pages.
- Collaboration: Share and collaborate on planning with team members or family.
Best For: Users who need a highly customizable and all-in-one solution for both personal and professional planning.
Download: Available on iOS, Android, macOS, and Windows.
2. Todoist
Todoist is a popular task management app that excels in organizing your to-do lists and projects with a clean and intuitive interface.
Key Features:
- Task Prioritization: Assign priority levels to tasks and set due dates.
- Project Organization: Create projects and sub-tasks to keep related tasks grouped.
- Cross-Platform Sync: Access your tasks from any device with seamless syncing.
Best For: Users looking for a straightforward and effective task manager that integrates well with other productivity tools.
Download: Available on iOS, Android, macOS, Windows, and as a browser extension.
3. Google Calendar
Google Calendar is a time-tested tool for scheduling and managing events, meetings, and reminders. Its integration with other Google services makes it a powerful choice for digital planning.
Key Features:
- Event Creation: Schedule and manage events with ease.
- Multiple Calendars: Use different calendars for various aspects of your life (e.g., work, personal, family).
- Integration: Syncs with Gmail, Google Meet, and other Google apps.
Best For: Users who want a reliable, easy-to-use calendar that integrates seamlessly with the Google ecosystem.
Download: Available on iOS, Android, and as a web app.
4. PDF Reader Pro
PDF Reader Pro is not just a tool for viewing PDFs—it’s a powerful app for managing and organizing your documents, making it an excellent choice for integrating your digital planning with document management.
Key Features:
- Annotation Tools: Highlight, underline, and add comments to PDFs, helping you keep track of important notes and tasks.
- Document Organization: Create folders, tag documents, and use bookmarks to organize your files efficiently.
- PDF Editing: Edit text, images, and pages within PDFs, allowing for customization and planning within your documents.
Best For: Users who need a robust tool for handling PDFs in conjunction with their digital planning needs, especially if you work with a lot of documents and want to keep your planning integrated.
Free Download 
Free Download
5. Trello
Trello is a visual project management tool that uses boards, lists, and cards to help you organize and prioritize tasks. It's particularly effective for managing complex projects and workflows.
Key Features:
- Visual Boards: Create boards for different projects and use lists and cards to track tasks and progress.
- Customization: Add labels, due dates, checklists, and attachments to cards.
- Collaboration: Share boards with team members and collaborate in real-time.
Best For: Users who prefer a visual approach to planning and need a flexible tool for managing projects and tasks.
Download: Available on iOS, Android, macOS, Windows, and as a web app.
Digital planner apps offer a range of features to help you stay organized and productive.
Notion, Todoist, Google Calendar, PDF Reader Pro, and Trello each bring unique strengths to the table, so consider what features matter most to you and give one (or more) of these apps a try.
