How to Condense a PDF in Under a Minute

Whether you're sending important documents to clients, sharing research findings with colleagues, or submitting paperwork for school or work, having large PDF files can slow down your processes and waste valuable time.

Megon Venter

Blog Author - B2B SaaS Content Writer

Megon is a B2B SaaS Content Writer with 7 years of experience in content strategy and execution. Her expertise lies in the creation of document management tutorials and product comparisons.

How to Condense a PDF on Mac

Easily take larger files and turn them into smaller, easy-to-send PDF documents, thanks to the PDF compressor tool within PDF Reader Pro.

Image Source: PDF Reader Pro

Step 1: Open PDF Reader Pro

Click on the "File" menu and select "Open" to import the PDF file you want to condense. Alternatively, you can drag and drop the file directly into the PDF Reader Pro interface.



Image Source: PDF Reader Pro

Step 2: Access Compression Tools

Once the PDF is loaded, navigate to the "Tools" menu and choose the "Optimize PDF" option. This will open the compression tools within PDF Reader Pro.



Image Source: PDF Reader Pro

Step 3: Select Compression Level

PDF Reader Pro offers various compression levels to choose from, depending on your preferences. You can opt for high compression to significantly reduce file size or choose a lighter compression for minimal alterations.

“As a content creator, having a reliable PDF reader and editor is crucial. PDF Reader Pro’s editing and conversion tools help me easily navigate tasks for every client.”

Megon Venter

B2B SaaS Content Writer

Source: LinkedIn

Step 4: Apply Compression

After selecting the desired compression level, click on the "Apply" or "Compress" button to initiate the compression process. PDF Reader Pro will quickly compress the PDF according to your chosen settings.



Image Source: PDF Reader Pro

Step 5: Verify Compression

Before closing PDF Reader Pro, take a moment to review the compressed PDF to ensure that the quality meets your expectations. You can compare it with the original PDF to see the reduction in file size.

Try PDF Reader Pro for Mac or Windows today and experience the convenience of efficient PDF management on your desktop or mobile device:

Get Started with PDF Reader Pro Today!

Free Download Free Download

How to Condense a PDF on Windows

Have a Windows operating system? You can do the same thing here on your desktop with PDF Reader Pro:

Image Source: PDF Reader Pro

Step 1: Open PDF Reader Pro

Step 2: Select the "Compress" Tool
This can be found under the "Quick Tools" menu.



Image Source: PDF Reader Pro

Step 3: Set your "Optimization Options"
Choose your quality level, from "Low" to "High", according to the file size required. Click "Compress" when ready.



Image Source: PDF Reader Pro

Step 4: Save your Newly Compressed PDF
Make a new folder. Here you will save your compressed PDF. Click "Select Folder" when ready.

"PDF Reader Pro's AI Rewrite and Summarize features are super helpful. They make editing and understanding long documents so much easier and faster."

Johan Müller

B2B SaaS Content Writer

Source: LinkedIn

Fortunately, with the right tools and techniques, condensing documents into smaller, more manageable PDF file sizes can be done swiftly.