Lease Termination Letter PDF Template

Key components of a Lease Termination Letter

1. Letterhead/Address:

• If you have an official letterhead, use it. Otherwise, start with your name and address, followed by the date, and then the recipient's name and address.

2. Introduction:

• Clearly state who you are (landlord or tenant) and reference the property in question (typically by providing the address).

3. Lease Details:

• Mention the original lease agreement's start date and end date. Including a reference to the lease agreement, like an agreement number, can be beneficial.

4. Termination Details:

• Clearly state the intent to terminate the lease.

• Specify the exact date on which the lease will end.

• If applicable, provide the reasons for early termination. Note: This should be in accordance with any early termination clauses in the original lease agreement.

5. Property Condition:

• If you're the landlord, remind the tenant of their obligation to return the property in the condition they received it, accounting for normal wear and tear.

• If you're the tenant, you might express your intent to do so or specify any arrangements already made.

6. Security Deposit:

• Address the return of the security deposit, if applicable. Mention any conditions or deductions that might apply based on the terms of the original lease.

7. Final Inspection:

• If required, propose a date for the final inspection of the property to assess its condition.

8. Contact Information:

• Provide up-to-date contact details, and express your openness to discuss any aspects of the termination.

9. Forwarding Address:

• If you're the tenant, provide a forwarding address for the landlord to send any final correspondence or the security deposit return.