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Lease Termination Letter PDF Template

What is a Lease Termination Letter?


A Lease Termination Letter is a formal document used to notify the termination of a lease agreement. It is typically used by either the landlord or the tenant to communicate the intention to end the lease before the originally agreed-upon end date or to confirm that the lease will not be renewed after its expiration.

The purpose of this letter is to:

  1. Provide a written record of the intent to terminate the lease.

  2. Ensure both parties understand the terms and timelines associated with ending the lease.

  3. Avoid potential disputes or misunderstandings.


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Key components of a Lease Termination Letter

  1. Letterhead/Address:

    • If you have an official letterhead, use it. Otherwise, start with your name and address, followed by the date, and then the recipient's name and address.

  2. Introduction:

    • Clearly state who you are (landlord or tenant) and reference the property in question (typically by providing the address).

  3. Lease Details:

    • Mention the original lease agreement's start date and end date. Including a reference to the lease agreement, like an agreement number, can be beneficial.

  4. Termination Details:

    • Clearly state the intent to terminate the lease.

    • Specify the exact date on which the lease will end.

    • If applicable, provide the reasons for early termination. Note: This should be in accordance with any early termination clauses in the original lease agreement.

  5. Property Condition:

    • If you're the landlord, remind the tenant of their obligation to return the property in the condition they received it, accounting for normal wear and tear.

    • If you're the tenant, you might express your intent to do so or specify any arrangements already made.

  6. Security Deposit:

    • Address the return of the security deposit, if applicable. Mention any conditions or deductions that might apply based on the terms of the original lease.

  7. Final Inspection:

    • If required, propose a date for the final inspection of the property to assess its condition.

  8. Contact Information:

    • Provide up-to-date contact details, and express your openness to discuss any aspects of the termination.

  9. Forwarding Address:

    • If you're the tenant, provide a forwarding address for the landlord to send any final correspondence or the security deposit return.


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