Monthly Bookkeeping Record PDF Template

How to Fill in Our Monthly Bookkeeping Record PDF Template

Follow these steps to fill in the Monthly Bookkeeping Record template:

• Month: Enter the month for which you are recording the transactions.

• Year: Record the year corresponding to the month.

• Prepared by: Fill in the name of the person preparing the record.

Receipts from Business / Profession Section

• Day: Enter the day of the month for each transaction.

• Reference: Assign a reference number for tracking purposes.

• Gross: Record the total amount received before any deductions.

• Net: Record the amount received after deductions.

Expenses Section

• Day: Enter the day of the month when each expense occurred.

• Reference: Assign a reference number for each expense.

• Item: Describe the item or service for which the expense was incurred.

• Heading: Categorize the expense under the appropriate heading (e.g., Materials, Accounting, Publicity).

• This month: Record the amount spent on each item during the current month.

• Up to current month: Record the cumulative amount spent on each item up to the current month.

Subtotals Section

• Monthly total: Sum up all amounts recorded in the "This month" column.

• Up to current month: Sum up all amounts recorded in the "Up to current month" column.

• Total year to date: Sum up the cumulative total for the year.

Non-Deductible Section

• Payables: Record amounts payable.

• Income Tax: Record any income tax expenses.

• Loans: Record amounts related to loans.

• Interest: Record interest expenses.

• Personal: Record personal expenses, if any.

• Fixed assets: Record expenses related to fixed assets.

• Monthly total: Sum up all non-deductible expenses for the month.

• Amount up to current month: Record the cumulative total of non-deductible expenses up to the current month.

Notes & Comments Section

• Provide any additional notes or comments relevant to the financial transactions recorded for the month.

Details of Monthly Expenditures Section

• Materials purchased via cash & check:

• Day: Enter the day of the transaction.

• Payment made to: Specify the recipient of the payment.

• Check number: Record the check number used for the transaction.

• Amount: Record the amount paid.

• Other expenses paid via cash & check:

• Day: Enter the day of the transaction.

• Payment made to: Specify the recipient of the payment.

• Check number: Record the check number used for the transaction.

• Amount: Record the amount paid.

Amount Carried Forward Section

• Reference: Assign a reference number for tracking purposes.

• Amount Carried Forward: Record the cumulative amount carried forward to the next month.