Best PDF Management Software for Enterprises

Efficient document management is crucial for enterprises that handle a high volume of data and paperwork. Managing PDFs effectively ensures smooth workflows, data security, and seamless collaboration across teams.

Below is a list of the best PDF management software for enterprises, tailored to meet the needs of modern businesses.

Johan Müller

Blog Author - B2B SaaS Content Writer

Like any other writer, his path crossed with the SaaS industry. For over three years, he has been combining his SEO and writing skills to create informative listicles, comparisons, and tutorial posts.

Key Features of PDF Management Software for Enterprises

Effective PDF management software is critical for enterprises seeking streamlined document workflows, enhanced security, and robust collaboration tools.

Here are the key features that set apart the best PDF management solutions for businesses:

• Advanced Editing Tools: Includes functionalities for modifying text, images, and layout within PDF documents, enabling complete customization and updates as needed.
  
  
• Collaboration and Sharing: Supports real-time collaboration among teams with features like annotations, comments, and document sharing, improving workflow efficiency.
  
  
• Cloud Integration: Seamless integration with cloud storage platforms such as Google Drive, Dropbox, and OneDrive for easy document access and sharing across devices.
  
  
• Batch Processing: Allows users to apply changes, such as watermarking, compression, or conversions, to multiple files at once, saving time in managing large volumes of documents.
  
  
• Security and Encryption: Offers advanced security features like password protection, encryption, and permission settings to safeguard sensitive documents from unauthorized access.
  
  
• Electronic Signatures: Enables electronic signing of documents, ensuring legal compliance and faster document approvals.

These features ensure that PDF management software not only simplifies document handling but also enhances productivity and security in an enterprise environment.

1. LynxPDF Reader Pro

Image source: LynxPDF Editor

LynxPDF Editor stands out as one of the most comprehensive PDF management tools designed specifically for enterprise-level document handling. With its robust features that cater to advanced editing, collaboration, and security, it is an essential tool for businesses that manage high volumes of PDF documents.

LynxPDF Editor allows enterprises to create, edit, and convert PDFs effortlessly, ensuring that documents remain accessible and secure. The software’s user-friendly interface and seamless integration with cloud services such as Google Drive, Dropbox, and OneDrive make it easy for businesses to streamline their document workflows across multiple devices.

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Pricing

LynxPDF Editor offers flexible pricing based on the number of users, making it scalable for enterprises of any size:

• 1 User: $89.99 each
• 2-4 Users: $76.49 each (15% savings)
• 5-9 Users: $67.49 each (25% savings)
• 10-29 Users: $62.99 each (30% savings)
• 30-99 Users: $58.49 each (35% savings)
• 100+ Users: $49.49 each (Contact for volume discounts up to 50% off)

Key Features

LynxPDF Editor’s enterprise-focused features ensure that large organizations can efficiently manage and secure their PDF workflows:

• Advanced PDF Creation and Conversion: Create professional PDFs from any application and convert them to and from various formats, ensuring compatibility.
  
  
• Editing Tools: Modify text, images, and elements within PDF files for complete customization.
  
  
• Annotation and Markup: Collaborate with team members by adding comments, highlights, and drawings.
  
  
• Batch Processing: Apply actions like conversion, merging, and watermarking to multiple files simultaneously.
  
  
• OCR (Optical Character Recognition): Convert scanned documents into searchable and editable PDFs.
  
  
• Security and Encryption: Protect sensitive documents with passwords, encryption, and set user permissions.
  
  
• Cloud Integration: Sync with cloud storage platforms for easy access and sharing across teams and devices.

LynxPDF Editor is the perfect solution for enterprises looking for a reliable, scalable, and feature-rich PDF management software that enhances productivity and secures document workflows.

"Using PDF Reader Pro has made my daily workday so much easier. I can do everything I need, like combining files or adding notes, all in one place. It speeded my document management and every task I work on."

Johan Müller

B2B SaaS Content Writer

Source: LinkedIn

2. Adobe Acrobat Reader

Image source: Adobe Acrobat Reader

Adobe Acrobat Reader is widely recognized as one of the top PDF management tools, particularly suited for large-scale enterprise use. It offers a comprehensive set of features designed to meet the document management needs of businesses, from viewing and editing PDFs to signing and securing documents.

With seamless integration into Adobe Document Cloud, Adobe Acrobat Reader allows businesses to store, share, and collaborate on documents across multiple platforms. Whether your team is working remotely or on-site, Adobe’s cloud-based system ensures all files are easily accessible and secure.

Streamline Enterprise Workflows with Adobe Acrobat Reader

Adobe Acrobat Reader’s powerful tools make it a standout choice for enterprise document management:

• Form Filling and E-signatures: Allows users to fill out and sign forms electronically, speeding up internal workflows and reducing paperwork.
• Advanced Editing: With the Pro version, users can easily edit text and images within PDF files, making document revisions straightforward and efficient.
• PDF Conversion: Convert documents from PDF to Word, Excel, and other formats, providing flexibility for various tasks.
• Document Scanning: Use mobile devices to scan physical documents into digital PDFs, enhancing digitalization efforts across the organization.
• Security and Compliance: Protect sensitive business documents with password protection, encryption, and set user permissions to ensure regulatory compliance.

Master Adobe Acrobat with our step-by-step guide and enhance your PDF editing skills!

Pricing

Adobe Acrobat Reader offers a range of pricing options to fit different enterprise needs:

• Acrobat Pro: $19.99/month
• Acrobat Standard: $12.99/month
• Acrobat Standard for Teams: $14.99/user/month
• Acrobat Pro for Teams: $23.99/user/month
• Acrobat Pro for Students & Teachers: $19.99/month
• Creative Cloud All Apps for Students & Teachers: $19.99/month for the first year, then $34.99/month

Key Features

Adobe Acrobat Reader is packed with enterprise-ready features that support businesses in managing large volumes of documents efficiently:

• Advanced PDF Viewing and Annotation: Easily view, highlight, and add comments to PDF files.
  
  
• Secure File Sharing: Share and collaborate on documents with built-in security features, ensuring compliance with data privacy standards.
  
  
• Collaborative Tools: Enable teams to collaborate in real-time, with features such as document commenting, markup, and sharing.
  
  
• Cloud Integration: Access and store files in Adobe Document Cloud and integrate with other cloud platforms like Google Drive, Dropbox, and OneDrive.
  
  
• Batch Processing: Streamline repetitive tasks such as form filling or file conversion by automating batch processes.

Adobe Acrobat Reader is ideal for enterprises seeking a reliable, scalable, and secure solution for managing and collaborating on PDF documents across teams. Its enterprise-grade features and robust integration with cloud services make it a leader in PDF management software for businesses.

3. Nitro PDF Pro

Image source: Nitro PDF Pro

Nitro PDF Pro is a powerful solution for businesses seeking a comprehensive PDF management platform. It offers a robust set of features for editing, converting, and collaborating on PDF documents, making it an excellent tool for enterprises looking to streamline document workflows and improve productivity.

With an intuitive interface and enterprise-grade functionalities, Nitro PDF Pro enables businesses to create, modify, and manage PDFs efficiently. Its powerful collaboration features, coupled with cloud integration, make it a go-to solution for teams needing seamless document management.

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Pricing

Nitro PDF Pro offers flexible pricing plans to accommodate different business needs:

Individuals & Teams:

• Nitro Pro Subscription: $14.39 per user per month ($172.68 annually).
• Nitro PDF Pro One-Time Purchase: $215.99 per license, billed once.

Businesses:

• Nitro Pro (Teams): $11.99 per user per month, which includes volume discounts for teams of 20+ users.
• Nitro Pro Business: $17.99 per user per month, offering advanced features like single sign-on (SSO), analytics, and integrations.
• Nitro Sign Premium: Custom pricing for high-compliance eSignatures and identity verification features.

Enterprise Benefits

Nitro PDF Pro offers features specifically designed to meet the demands of businesses and large organizations:

• Advanced Collaboration Tools: Nitro’s real-time collaboration features enable multiple users to edit and annotate documents simultaneously, improving teamwork and reducing document turnaround time.
  
  
• Document Security: Nitro provides enterprise-level security features, including password protection, encryption, and advanced user permissions, ensuring sensitive company documents remain protected.
  
  
• PDF Creation and Conversion: Convert PDFs from any document format and vice versa, allowing businesses to keep workflows fluid and adaptable.
  
  
• Integration with Cloud Services: Nitro integrates with popular cloud storage solutions like Google Drive, Dropbox, and OneDrive, making file sharing and collaboration effortless across teams and locations.
  
  
• Batch Processing: Nitro enables businesses to process multiple PDFs at once, such as for merging, converting, or applying watermarks—significantly increasing efficiency for document-heavy workflows.
  
  
• Compliance and Signatures: Nitro’s eSign feature supports legally binding electronic signatures, simplifying the signing and approval process for businesses while maintaining compliance with global standards.

Why Nitro PDF Pro is Ideal for Enterprises

Nitro PDF Pro offers a scalable solution for enterprises managing extensive documentation. Its enterprise-level security, integration with cloud platforms, and batch processing make it a suitable option for businesses aiming to streamline their workflows and improve productivity. With its wide range of features, Nitro PDF Pro ensures that companies have the tools they need to handle any PDF-related task efficiently and securely.

4. Foxit PDF Editor

Image source: Foxit PDF Editor

Foxit PDF Editor is a powerful PDF solution designed to meet the needs of both individual users and large enterprises. With its wide array of features, it is a preferred choice for businesses looking to streamline document workflows, manage high volumes of PDFs, and ensure data security.

Foxit PDF Editor's enterprise edition includes features such as batch processing, cloud integration, and enterprise-wide collaboration tools, making it an essential tool for large organizations that rely heavily on document management and security.

Learn how to easily redact information in Foxit by following our step-by-step guide.

Pricing

Foxit PDF Editor offers various pricing plans to cater to different needs:

PDF Editor Plans:

• PDF Editor with Admin Console: $149.00 per year
• PDF Editor+ with Admin Console: $183.00 per year (includes eSign, Smart Redact, Mobile, and advanced document management features)

eSign Plans:

• eSign Essentials: $11.99 per month per user ($143.88 billed annually)
• eSign Business: $29.99 per month per user (10 user minimum)

Key Enterprise Benefits

Foxit PDF Editor provides businesses with a set of advanced tools tailored to improve productivity, enhance collaboration, and ensure the security of sensitive documents.

• Enterprise-Level Security: With robust encryption, password protection, and user permission settings, Foxit ensures that confidential business information is securely handled.
  
  
• Batch Processing for High Volumes: Enterprises dealing with large numbers of documents can perform batch processing tasks like merging, converting, or compressing multiple PDFs at once, improving efficiency.
  
  
• Advanced Collaboration Features: Foxit offers tools for real-time collaboration, allowing multiple team members to work on the same document simultaneously while maintaining a clear revision history.
  
  
• eSignatures: The integrated Foxit eSign solution enables organizations to manage electronic signatures for contracts, agreements, and other legal documents, speeding up approval processes.
  
  
• Cloud Integration: Foxit PDF Editor seamlessly integrates with popular cloud services like Google Drive, OneDrive, and Dropbox, making document sharing across the enterprise fast and easy.

Why Foxit PDF Editor is Ideal for Enterprises

Foxit PDF Editor is a robust and scalable solution that empowers businesses to manage their PDF workflows effectively. Its comprehensive features, including security, collaboration, and integration with cloud services, ensure that organizations can handle their PDF needs with ease, while the affordable pricing makes it accessible to businesses of all sizes.

Whether your organization needs to create interactive forms, process large volumes of PDFs, or implement a secure and efficient document management system, Foxit PDF Editor is a dependable choice for enterprise-level PDF management.

5. iLovePDF

Image source: ILovePDF

iLovePDF is a versatile and easy-to-use PDF management software that offers an extensive range of features designed for both personal and enterprise use. Its web-based platform and mobile app provide convenient access to PDF tools, making it ideal for businesses that require flexibility and scalability in their document management processes.

iLovePDF offers multiple functions, including PDF conversion, editing, merging, and compression, making it a one-stop solution for companies dealing with large volumes of PDFs. Its user-friendly interface, paired with robust cloud integration, ensures seamless document workflows for enterprises of all sizes.

Why iLovePDF Suits Enterprise-Level PDF Management

For enterprises that require efficient and large-scale document handling, iLovePDF provides a variety of features suited to meet these needs. The tool’s ability to work online or through mobile apps allows teams to manage PDFs remotely, making it ideal for businesses with distributed workforces. Enterprises can streamline their document workflows with batch processing, real-time collaboration, and customizable security settings.

Pricing

• Free version available
• Premium: $7/month or $4/month billed annually

Key Enterprise Benefits

iLovePDF provides essential tools for enterprises, offering flexible access, batch processing, and seamless collaboration. It's designed to streamline document management for businesses of all sizes.

• Flexible Access: iLovePDF works both as a web-based platform and a mobile app, allowing businesses to manage documents from virtually any device. This is especially useful for remote teams and employees who need access to PDF tools on the go.
  
  

• Batch Processing: Enterprises dealing with large document volumes will benefit from iLovePDF’s ability to process multiple PDFs at once, whether it’s for conversion, merging, or compression tasks.
  
  
• Collaboration and Annotation: iLovePDF allows team members to add annotations, comments, and drawings to PDFs, facilitating real-time collaboration on documents.
  
  
• Document Security: Protect sensitive enterprise documents with encryption, passwords, and permission settings, ensuring your data is handled securely across departments and clients.
  
  
• Cloud Integration: Sync with popular cloud services like Google Drive, Dropbox, and OneDrive for smooth document storage and sharing, making document access easy for large teams.

Why iLovePDF Works Well for Enterprises

iLovePDF is a highly efficient and cost-effective solution for enterprises that need flexible PDF management tools. Its cloud integration and batch processing capabilities make it well-suited for large-scale document handling, while its affordable pricing ensures that companies of any size can benefit from its wide array of features.

With real-time collaboration tools and strong security options, iLovePDF is a reliable choice for businesses looking to optimize their PDF workflows. Whether you need to convert, edit, or secure documents, iLovePDF’s comprehensive feature set and ease of use make it a strong contender in the enterprise PDF management space.

6. PDFelement

Image source: PDFelement

PDFelement by Wondershare is a comprehensive PDF management software designed to meet the diverse needs of businesses and enterprises. With an intuitive interface and powerful tools, PDFelement simplifies document handling, making it an ideal solution for enterprises that deal with large volumes of PDF files daily.

This software enables users to create, edit, convert, and organize PDFs seamlessly. With its advanced features like batch processing, Optical Character Recognition (OCR), and document collaboration tools, PDFelement is a strong contender in the enterprise-level PDF management software space. Its ability to handle sensitive documents securely with features such as encryption and password protection makes it especially suited for industries with strict regulatory requirements, such as legal and financial sectors.

Why PDFelement Is Ideal for Enterprises

PDFelement provides advanced PDF solutions, including batch processing, secure collaboration, and cloud integration, making it perfect for efficient document management in enterprises.

• Comprehensive Tools: PDFelement provides a suite of editing, annotation, conversion, and form creation tools that are critical for enterprise workflows.The software is equipped with advanced PDF editing options allowing users to modify text, images, and links directly within PDFs.
  
  
• Enterprise-Level Document Security: PDFelement offers encryption and password protection, ensuring that confidential company documents remain secure. These features help organizations meet compliance and regulatory requirements for sensitive information.
  
  
• Collaboration Features: Teams can collaborate on documents with annotation tools and real-time sharing options. The ability to add comments, markups, and notes directly in PDFs enhances team productivity and ensures smoother document review processes.
  
  
• Batch Processing: The batch processing feature in PDFelement is especially useful for enterprises. It allows for bulk conversions, editing, and renaming of multiple PDF files simultaneously, making it easier to manage large document loads efficiently.
  
  
• OCR Capabilities: PDFelement’s Optical Character Recognition (OCR) function is essential for businesses handling scanned documents. OCR transforms scanned images into editable and searchable PDFs, improving document accessibility and management.
  
  
• Form Creation and Data Extraction: Enterprises often require sophisticated PDF form handling. PDFelement allows users to create interactive PDF forms, extract form data, and export it to spreadsheets, making it a versatile tool for businesses requiring detailed data management.

Pricing

PDFelement offers different pricing options to accommodate various enterprise needs:

• Annual Plan: $79.99 per user, per year.
• 2-Year Plan: $109.99 for a one-time purchase per user.
• Perpetual License: $129.99 for a one-time purchase per user.

PDFelement also provides team and enterprise pricing, which includes volume discounts and additional administrative controls for large organizations.

Key Features for Enterprise Use

PDFelement offers secure encryption, batch processing, cloud integration, and advanced editing, ensuring efficient document management for enterprise needs.

• PDF Creation and Conversion: Easily create PDFs from multiple formats and convert PDFs into editable Word, Excel, PowerPoint, and other formats.
  
  
• Batch Processing: Automate and streamline tasks by processing multiple PDFs at once, saving time and increasing productivity.
  
  
• Advanced Editing Tools: Modify text, images, and other elements directly in PDF files.
  
  
• OCR (Optical Character Recognition): Convert scanned documents into editable and searchable text, allowing for better document organization and retrieval.
  
  
• Form Creation and Automation: Build interactive forms and extract form data, reducing manual entry and improving accuracy.
  
  
• Document Security: Secure sensitive documents with password protection, encryption, and redaction features to ensure compliance with industry regulations.
  
  
• Cross-Platform Compatibility: Available on Windows, Mac, iOS, and Android, ensuring enterprise-wide accessibility.

Why PDFelement Is a Top Choice for Enterprises

PDFelement’s combination of advanced features, security tools, and ease of use makes it a go-to solution for enterprises looking to streamline their PDF management. With the ability to customize, batch process, and secure documents, PDFelement addresses the unique needs of large organizations, ensuring efficiency in document workflows.

For enterprises looking to enhance their document management systems, PDFelement offers an ideal balance of functionality and cost-effectiveness, making it a must-have tool in the realm of enterprise PDF software.

7. Smallpdf

Image source: Smallpdf

Smallpdf is a user-friendly, all-in-one PDF management tool that simplifies the editing, conversion, and organization of PDF documents. Designed for enterprises and individual users alike, Smallpdf offers a wide range of tools that cater to the needs of businesses managing large volumes of PDFs. Its cloud-based nature ensures seamless document handling, whether in the office or on the go.

With its intuitive interface and advanced functionalities, Smallpdf integrates smoothly with enterprise workflows, enhancing productivity across teams. The platform's focus on ease of use makes it an ideal choice for enterprises that require robust PDF management but without the complexity of traditional software.

Pricing

Smallpdf offers several pricing tiers to accommodate different enterprise needs:

• Free Plan: $0 per month, with access to basic features and a limited number of tasks per day.
• Pro Plan: $12 per month or $9 per month billed annually, offering access to all tools, unlimited tasks, and priority customer support.
• Team Plan: $10 per user per month or $7 per user per month billed annually, offering enhanced collaboration features and team management tools.
• Business Plan: Custom pricing designed to fit larger enterprises, including advanced controls, volume discounts, and dedicated support.

Key Features for Enterprises

Smallpdf offers cloud-based PDF tools, allowing for secure document access, editing, and collaboration. Its batch processing and file compression features enhance workflow efficiency.

• PDF Conversion: Convert PDFs to various formats such as Word, Excel, PowerPoint, and images, ensuring compatibility across platforms.
  
  
• Editing Tools: Modify text, images, and hyperlinks directly within PDFs, making document updates seamless.
  
  
• Compress PDFs: Reduce file sizes without compromising quality, perfect for managing large documents in storage or for sharing.
  
  
• Merge and Split: Combine multiple PDFs into one or split a document into smaller files for easier handling.
  
  
• Document Security: Add password protection, encryption, and permission settings to ensure sensitive documents remain secure.
  
  
• Batch Processing: Perform tasks on multiple documents simultaneously, saving time and improving efficiency.
  
  
• Unlimited Document Downloads: Access and download documents without any restrictions, ideal for large-scale document management needs.
  
  
• Desktop Applications: Smallpdf offers desktop applications for offline use, allowing enterprises to manage PDFs even without an internet connection.
  
  
• Priority Support: Pro and Team users benefit from dedicated customer support, ensuring quick resolution of any issues.

Why Smallpdf Is Perfect for Enterprises

Smallpdf’s seamless integration with cloud services and its powerful suite of PDF tools make it an excellent choice for enterprises. With features like batch processing, enhanced document security, and advanced editing capabilities, Smallpdf helps businesses streamline their PDF workflows while maintaining the flexibility and simplicity that enterprises need.

• Cloud-Based Convenience: Smallpdf’s cloud integration allows for easy storage, sharing, and collaboration on documents across teams, improving operational efficiency. Enterprises can store, access, and share files securely with cloud services like Google Drive, Dropbox, and OneDrive, making it an ideal solution for distributed workforces.
  
  
• Enterprise-Level Security: For businesses handling sensitive documents, Smallpdf offers advanced security measures. PDFs can be password-protected and encrypted, ensuring that confidential documents remain secure at all times. This feature is particularly valuable for enterprises dealing with financial, legal, or proprietary information.
  
  
• Scalable Pricing: Smallpdf offers flexible pricing options that make it suitable for both small teams and large enterprises. Its custom business plans allow organizations to scale their usage and benefit from volume discounts, ensuring that companies of any size can access the tools they need.

For enterprises looking for a versatile and easy-to-use PDF management solution, Smallpdf is a reliable choice that balances advanced functionality with an intuitive user experience.

“As a content creator, having a reliable PDF reader and editor is crucial. PDF Reader Pro’s editing and conversion tools help me easily navigate tasks for every client.”

Megon Venter

B2B SaaS Content Writer

Source: LinkedIn

8. PDF-XChange Editor

Image source: PDF-XChange Editor

DF-XChange Editor is a feature-rich and highly customizable PDF management tool designed for individuals and enterprises. Known for its speed, efficiency, and a wide array of editing features, it stands out as a powerful solution for businesses that require detailed control over PDF documents. Whether your organization needs simple annotations or advanced document manipulation, PDF-XChange Editor offers tools to meet these requirements.

Pricing

PDF-XChange Editor offers various licensing options, making it suitable for businesses of different sizes:

PDF-XChange Editor

• 3 User Pack: USD $154.00
• 10 User Pack: USD $490.00
• 50 User Pack: USD $1,648.00
• 100 User Pack: USD $2,197.00
• 500 User Pack: USD $6,921.00
• 1000 User Pack: USD $6,921.00

PDF-XChange Editor Plus

• Single User License: USD $72.00
• 3 User Pack: USD $197.00
• 10 User Pack: USD $627.00
• 50 User Pack: USD $2,105.00
• 100 User Pack: USD $3,140.00
• 500 User Pack: USD $6,921.00

Key Features

PDF-XChange Editor offers essential tools for enterprise document management, from advanced editing to secure collaboration. Its capabilities streamline workflows, especially for teams handling large volumes of documents.

• Editing and Annotation: PDF-XChange Editor provides a full suite of editing tools, allowing users to modify text, images, and annotations. The ability to add comments, highlight text, and insert links makes collaboration across teams easier.
  
• Document Security: With enterprise-level security features, PDFs can be protected using password encryption, digital signatures, and permissions management. This ensures sensitive information remains secure within your organization.
  
  
• PDF Creation and Conversion: You can create PDFs from over 300 file formats and convert PDFs to and from popular formats like Word, Excel, and images, which adds versatility to your document management processes.
  
  
• OCR (Optical Character Recognition): Enterprises dealing with scanned documents will benefit from the OCR feature, which allows scanned images to be converted into searchable and editable PDFs. This feature is particularly useful for companies managing large volumes of paper-based documents.
  
  
• Customization: PDF-XChange Editor allows for extensive customization, including toolbars, workspace, and functionalities. Enterprises can tailor the editor to fit their specific workflows and processes.
  
  
• Batch Processing: Perform actions such as adding watermarks, converting formats, or applying security settings across multiple files at once, significantly improving efficiency for teams handling large quantities of documents.
  
  
• Integration: PDF-XChange Editor integrates smoothly with cloud services like Google Drive, Dropbox, and OneDrive, making document sharing and storage convenient for distributed teams.

Why It’s Ideal for Enterprises

PDF-XChange Editor’s combination of flexibility, advanced features, and robust security makes it an excellent choice for enterprises that need precise control over their PDFs. Its ability to handle complex tasks, including document conversion, form creation, and batch processing, allows businesses to streamline their document workflows while maintaining high productivity levels.

9. Soda PDF

Image source: Soda PDF

Soda PDF is a versatile PDF management software designed to meet the needs of both individuals and large enterprises. With a suite of powerful tools for creating, editing, converting, and managing PDF documents, Soda PDF offers an intuitive and flexible solution that enhances productivity across teams. It is available as both a desktop application and a cloud-based platform, allowing users to access and work on their documents from anywhere.

Pricing

Soda PDF offers various pricing options suitable for businesses of all sizes:

• Soda PDF Standart: $7.80/month, billed yearly
• Soda PDF Pro: $11.65/month, billed yearly
• Soda PDF Business: $17.50/month, billed yearly

Key Features

Soda PDF offers versatile solutions for enterprises, focusing on document creation, editing, and secure collaboration. Its tools are designed to streamline workflows, enhance productivity, and provide seamless integration with cloud storage for efficient document management.

• Document Creation and Editing: Soda PDF enables users to create new PDFs from scratch or convert existing files into PDF format. It also offers comprehensive editing tools, allowing users to modify text, images, and other elements within their PDFs. This makes it an excellent choice for businesses that regularly need to update and revise documents.
  
  
• PDF Conversion: One of Soda PDF’s standout features is its ability to convert PDFs to and from multiple file formats, such as Word, Excel, PowerPoint, and HTML. This versatility simplifies document sharing and collaboration within enterprises.
  
  
• Electronic Signatures: For businesses requiring secure and legally binding signatures, Soda PDF offers built-in e-signature capabilities. This feature allows users to sign documents electronically or request signatures from others, streamlining the approval process.
  
  
• Batch Processing: Soda PDF allows enterprises to perform batch operations, such as converting, merging, or compressing multiple PDF files at once. This feature saves time and boosts productivity, especially for teams handling large volumes of documents.
  
  
• Document Security: With Soda PDF, enterprises can protect sensitive documents using password encryption, permission settings, and redaction tools. This ensures that only authorized personnel can access and modify critical documents.
  
  
• Cloud Integration: Soda PDF integrates with major cloud storage services such as Google Drive, Dropbox, and OneDrive, making it easy for businesses to store, access, and share documents securely from any device.
  
  
• Collaboration Tools: Enterprises can benefit from Soda PDF’s collaboration features, which allow team members to annotate, comment, and review documents in real-time. This promotes efficient communication and document review processes.

Why It’s Ideal for Enterprises

Soda PDF’s comprehensive features, such as secure document management, real-time collaboration, and advanced editing and conversion tools, make it an excellent choice for businesses looking to streamline their PDF workflows. Its cloud integration and batch processing features further enhance productivity, making it a valuable tool for enterprises managing large volumes of documents.

10. Microsoft SharePoint

Image source: Microsoft SharePoint

Microsoft SharePoint is a powerful platform that enterprises commonly use for collaboration, content management, and document storage. While it is primarily known for managing a wide range of business content, SharePoint also offers excellent PDF management capabilities, making it a top choice for large organizations handling vast amounts of documentation.

Pricing

Here are the pricing details for Microsoft SharePoint plans:

SharePoint (Plan 1):

• $5.00/user/month
• Features include secure file sharing, content management, and collaboration with 1 TB of storage per user.

Microsoft 365 Business Standard:

• $12.50/user/month
• Includes SharePoint alongside other Microsoft tools like Word, Excel, PowerPoint, Outlook, and OneDrive.

Key Features

Microsoft SharePoint streamlines PDF document management for enterprises by offering robust features for storage, collaboration, and security within a centralized system.

• Document Storage and Organization: SharePoint allows enterprises to store and organize PDF documents in a centralized repository. With advanced search and metadata tagging features, users can easily locate PDFs across vast collections of documents, enhancing document accessibility and efficiency.
  
  
• Collaboration and Sharing: One of SharePoint’s strongest features is its collaboration tools. Teams can simultaneously work on documents, including PDFs, and make annotations, comments, or edits in real-time. This level of collaboration is crucial for enterprises managing large projects or compliance-heavy industries where multiple stakeholders need to provide input.
  
  
• Version Control: SharePoint’s version control feature is particularly valuable for managing PDFs. This allows businesses to track changes made to documents over time, revert to previous versions, and ensure that all stakeholders are working with the most up-to-date version of a file.
  
  
• Integration with Microsoft 365: SharePoint seamlessly integrates with other Microsoft 365 applications such as Word, Excel, and PowerPoint, as well as OneDrive for cloud storage. This allows teams to easily convert files into PDF format and collaborate within familiar tools.
  
  
• Workflow Automation: SharePoint supports the automation of document workflows, including those related to PDF approval processes. Businesses can create custom workflows that streamline document approvals, notifications, and tasks, increasing productivity and reducing administrative overhead.
  
  
• Security and Compliance: With advanced security features, SharePoint ensures that sensitive PDF documents are protected. Enterprises can assign role-based access permissions, use encryption, and set data retention policies to comply with industry regulations such as GDPR or HIPAA.
  
  
• Customization and Integration: Enterprises can integrate SharePoint with third-party PDF tools to enhance its capabilities further, such as adding PDF annotation, conversion, or OCR (Optical Character Recognition) functionalities.

Why It’s Ideal for Enterprises

Microsoft SharePoint is a comprehensive document management platform that excels in handling not only PDFs but also a wide range of content types. Its robust collaboration features, version control, and deep integration with Microsoft 365 make it a valuable tool for enterprises that need efficient document workflows and secure content management. For large organizations looking for a scalable solution to manage their PDF documents and other files, SharePoint offers the necessary infrastructure and tools.