How to Add a Watermark in Word

Whether it's a draft, confidential information, or a personal brand identifier, embedding a watermark in your Word documents is akin to placing a seal of authenticity and ownership.

Let's understand the significance of watermarks and how to add them to any Word document, quickly.

Theodore Cipolla

Blog Author - B2B SaaS Content Marketer

Theodore is a B2B SaaS Content Marketer with over ten years of experience. He is passionate about helping professionals appreciate the value of tools quickly.

How to Add a Watermark in Word

Watermarking is not just about protection; it's an expression of identity and a subtle yet powerful tool for branding.

A watermark is your ally in copyright protection when content can easily be copied and disseminated without permission. It reminds the viewer of the origin and ownership of the document, without overshadowing the content itself.

Step 1: Click on the "Design" tab and then choose "Watermark"

Image source: Microsoft Word

Step 2: Choose which type of watermark you need

Select one of the following options:

• Confidential: To ensure a document's user knows the information within is confidential.
• Disclaimers: Make a user aware that this document is a draft or sample. 
• Urgent: Alert a user of the urgent nature of your document's needs. 
• More Watermarks from Office.com: Choose this option if you require another type of watermark.

Image source: Microsoft Word

 Step 3: Add your watermark and save your document

Image source: Microsoft Word

Now you can continue working on your document or send it to an associate or client.

How to Add Watermarks to PDF on Windows

Easily add a confidential watermark to your document using the built-in features of PDF Reader Pro on your Windows operating system. 

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Method 1: Add Text Watermarks

Step 1: Open a File with PDF Reader Pro

Click "Open File" or drag and drop to the home screen. 

Step 2: Tap Editor on the Tools Menu

Click "Watermark" and select "Add Watermark".

Step 3: Find "Text"

Type the text into the box and click "OK". Adjust the font and color as needed. 

Method 2: Add Image Watermarks

Repeat Steps 1 and 2 above.

Step 3: Find "Watermark Text"

Select File and choose an image to add as a design element. Click "Apply" or "OK".  

"PDF Reader Pro stands out as a powerhouse—robust, adaptable, and economically priced. It has become the cornerstone of my document management, meeting a broad spectrum of needs with ease."

Theodore Cipolla

B2B SaaS Content Marketer

Source: LinkedIn

How to Add Watermarks to PDF on Mac

Follow our step-by-step instructions to find a secure solution to edit PDFs on your Mac operating system.

Method 3: Text Watermark Types

Step 1: Open Your Original Document

Click "Open File" or drag and drop it into the home screen.

Step 2: Tap "Editor" 

Click on the "Watermark" button and select "Add Watermark".

Step 3: Type Your Text

Apply the watermark to your PDF contents or use one of the preset watermarks. 

Method 4: Image Watermark Types

Repeat Step 1 and 2 above. 

Step 3: Select "File"

Upload your confidential image watermark and click "apply".

There you have it, everything you need to add watermarks to both Word documents and PDFs!

You can also discover our tips on deleting comments in Word.

"I always used more than one PDF Reader before finding PDF Reader Pro because none of them had all the tools I needed in one platform. Now I only use PDF Reader Pro due to its efficient suite of tools!"

Naaziyah Ismail

B2B SaaS Content Writer

Source: LinkedIn

How to Add a Watermark in Word: Best Practices

Adding a watermark to your Word document can serve multiple purposes, from branding to indicating the status of a document.

Whether you opt for a custom text watermark, an image watermark, or a combination of both, understanding the best practices can elevate the professionalism and effectiveness of your watermark. Here's how to master the art of watermarking in Word, incorporating essential keywords and concepts.

1. Choosing the Right Type of Watermark

• Types of Watermarks: Decide between custom text watermarks, image watermarks, or preset watermarks based on your document's needs.
• Custom text watermarks are ideal for labeling documents as "Draft," "Confidential," or "Do Not Copy."
• Image watermarks, such as a logo, add a visual brand identity to your document.
• The Watermark option in Word allows you to explore both types efficiently.
  
  

2. Accessing the Watermark Feature

• Navigate to the Design Tab on the menu bar to find the Page Background group.
• Here, the Watermark option is readily accessible through a dropdown menu.
• This area is your starting point for adding both custom and preset watermarks to your document.
  
  

3. Creating a Custom Watermark

• Custom Watermark: For text-based watermarks, select "Custom Watermark" from the dialog box that appears after clicking the Watermark option.
• Here, you can enter your desired text, choose a font, size, color, and layout options to make your watermark unique.
  
  
• Image Watermark: To add a picture watermark, choose the Picture Watermark option and upload your image file.
• It's crucial to adjust the image's transparency to ensure the text remains legible.
• The dialog box provides settings for scaling and positioning your watermark image correctly.
  
  

4. Positioning and Formatting Your Watermark

• Watermark Position: Consider the watermark's placement carefully; it should be visible without interfering with the document's readability.
• Use the layout options to position your watermark behind the text throughout the document.
  
  
• Watermark Settings: Adjust the size, transparency, and orientation of your watermark through the watermark settings.
• For image watermarks, ensure the image file is of high quality and not too intricate to distract from the document's content.
  
  

5. Using Watermark with PDF Documents

If you're working with a PDF document, first convert it to a Word file to apply the watermark, then convert it back to a PDF document if necessary.

Remember, watermarks added in Word can be preserved in the PDF format, maintaining the integrity of your branding or message.

6. Final Checks Before Applying the Watermark

Before finalizing the watermark, preview your document to ensure the watermark does not obstruct essential elements of your document.

Use the dropdown menu and dialog box to make any last-minute adjustments to the watermark's appearance.

7. Applying Your Watermark

Once satisfied, apply your watermark through the simple steps provided in the dialog box. 

Remember, the application is immediate, and every page of your document will carry the watermark, solidifying the document's identity or status.

 You can also read about removing PDF watermarks.

How to Add a Watermark in Word: FAQ

How do I access the watermark feature in Word?

To access the watermark feature in Word, navigate to the "Design" tab on the menu bar. Look for the "Watermark" option within the Page Background group. Here, you will find a drop-down menu that provides access to various watermark customization options, including pre-designed watermarks or the ability to create a custom one.

Can I add a background image as a watermark in Word?

Yes, you can add a background image as a watermark in Word. To do this, choose the "Picture Watermark" option from the "Insert Watermark" dialog. You can then select an image file from your computer. It's recommended to use an image with a lighter shade to ensure that the text remains readable.

What is the best way to ensure my watermark picture is visible but not distracting?

To ensure your watermark picture is visible without being distracting, adjust the transparency settings when you insert the watermark. Opt for a semitransparent watermark, which allows the text to be easily read while maintaining the visual appeal and professional touch of your document.

How can I view my document with the watermark in the print layout?

To view your document with the watermark in the print layout, switch to the "Print Layout" view in Word. This option is available under the "View" tab on the menu bar. The print layout view provides a more accurate representation of how your document, including the watermark, will appear when printed.

Is there a step guide for adding additional watermarks to my document?

Adding additional watermarks to a document follows a similar process to adding the first one. However, Word generally supports one watermark per page. To include additional watermarks or a different watermark on various pages, you may need to section your document and apply the watermarks separately to each section through the "Insert Watermark" dialog.

Can I use the desktop application of Word to add watermarks to PDF files?

The desktop application of Word is primarily designed to work with Word file formats (.docx). To add watermarks to PDF files, you would first need to convert the PDF to a Word document, add the watermark, and then save or export the document back to PDF format. This ensures you have the necessary customization options and user access to add watermarks effectively.

What customization options are available for watermarks in Word?

Word offers a variety of customization options for watermarks, including font size, color, orientation, and transparency. You can access these options through the "Insert Watermark" dialog box. These options allow you to add a professional touch and visual appeal to your document while protecting your intellectual property.

Do I need a valid license for Word to add watermarks?

Yes, a valid license for Microsoft Word is required to access its full range of features, including the ability to add watermarks. Having a valid license ensures you have user access to all the latest tools and updates, enhancing your document's professional appearance and functionality.